TO: All Departments
FROM: Tim Thornton, Director of Purchasing
DATE: August 11, 2017
SUBJECT: AWARDED VENDORS FOR PROMO PRODUCTS, SCREEN PRINTED AND EMBROIDERED APPAREL, EVENT RENTAL SUPPLIES, AND GRAPHIC DESIGN SERVICES BIDS

The Purchasing Department, on behalf of Alabama A&M University, has negotiated competitive rates and discounts with several suppliers providing promotional products, screen printed and embroidered apparel, rental supplies for campus events, and graphic design services. In order for Alabama A&M University to be compliant to Alabama Code 41-16-20(a), which requires that “[…] all contracts of whatever nature for labor, services, work, or for the purchase or lease of materials, equipment, supplies, other personal property or other nonprofessional services, involving fifteen thousand dollars ($15,000) […] be let by free and open competitive bidding, on sealed bids, to the lowest responsible bidder,” faculty and staff should consider the vendor relationships established below as preferred and should not use any other vendor providing like services unless associated with a University-let contract or joint purchasing agreement i.e. RJ Young or Staples Business Advantage.

The negotiated discounts and rates per spend category and vendor are summarized below. Please reference the bid number in each requisition’s Document Text. Please contact the vendor representatives noted below for quotes, and ensure each vendor provides quotes indicative of the discount or rate negotiated. All agreements are for five-year terms except for BSN Sports and Mullins Special Occasions, which were one-year agreements.

The bids for Promotional Products and Graphic Design Services, listed below as bullet points 1 and 4, respectively, can be considered somewhat interchangeable depending on the expressed need. Therefore, the departments have the flexibility to use awarded vendors from either bid to fulfill their needs.

1. Promotional Products, Bid No. 2K17-08B
   Awarded Vendors: Geiger Bros., J.R. Enterprises
   • Geiger Bros. (A00477803) – http://mbfperry.geiger.com/
     Contact Bill Perry - Email: bperry@geiger.com or bill@mbfperry.com,
     PH: (205) 985-2900 x201, C PH: (205) 218-0941, F: (205) 985-2353
        A. 10% off retail of smallest order volume option
        B. 10%-20% off retail of medium order volume options
        C. 20% off retail of largest order volume option
   • J.R. Enterprises (A00240828) – www.promoitems.com
     Contact Kenneth Wood or Margaret Watson
     Email: info@promoitems.com, PH: (256) 536-6900, F: (256) 536-6934
        A. 10.35% off every order
     
     
2. Screen printed and Embroidered Apparel, Bid No. 2K17-10B
   Awarded Vendors: Currie Systems, 4imprint, BSN Sports
   • Currie Systems (A00242399) - http://www.curriesystems.com/
     Contact Dan Currie - Email: dan@curriesystems.com, PH: (256) 881-4223, F: (256) 880-0818
        A. 20% off every order
   • 4imprint (A00241124) – www.4imprint.com
     Contact Shay Freund – Email: sfreund@4imprint.com (direct) or bids@4imprint.com,
     PH: (877) 446-7746 x8466, F: (866) 963-9311
        A. 10% off every order – Please reference the code B1230 when contacting Shay or bids@4imprint.com to receive the pricing negotiated from the bid.
   • BSN Sports (A00365880) – www.bsnsports.com
     Contact Chris Bloomfield – Email: bsnbid@bsnsports.com
     PH: (800) 527-7510 x7324, F: (800) 365-7653
     When obtaining quotes, reference Bid No. 17-52022 in order to receive preferred pricing.
        A. 10% off catalog pricing with exceptions (See Bulleted Item D below.)
        B. 40% off retail pricing for Nike & Under Armour branded apparel
        C. 30% off retail pricing for branded team footwear and all other branded apparel: Mizuno, New Balance, Badger, Alleson Athletic
        D. Please click here for more details concerning the terms of agreement.
     
     
3. Rental Supplies for Campus Events, Bid No. 2K17-11B
   Awarded Vendors: Elite Event Planning, Mullins Special Occasions
   • Elite Event Planning (A00478171) – www.1eliteplan.com
     Contact Consuelo Bradley – E: eliteplan334@gmail.com , PH: (334) 954-9743
        A. 15% off every order
        B. 25% off every order when the order’s value is equal to or greater than $500
        C. Free chair sash with any chair cover order
        D. Free delivery
        E. Flat rate of $500 for set up and take down of rental supplies
   • Mullins Special Occasions (A00124749) – www.mullinsrentals.com
     Contact Philip Anderson – E: philip@mullinsrentals.com, PH: (256) 534-5701, F: (256) 539-4964
        A. No price increases in calendar year 2018
     
     
4. Graphic Design Services, Bid No. 2K17-12B
   Awarded Vendors: Currie Systems, Dreamworkx Graphics and Signs, Jerry Ross
   • Currie Systems (A00242399) - http://www.curriesystems.com/
     Contact Dan Currie - Email: dan@curriesystems.com, PH: (256) 881-4223, F: (256) 880-0818
        A. 20% off every order
   • Dreamworkx Graphics and Signs (A00241172)
     Contact Turi Griffin – Email: turigriffin@yahoo.com, PH: (256) 551-2794, F: (256) 551-2759
        A. No charge for graphic design work when purchasing printed items or graphics valued at $75 or more (Excludes multi-page items such as brochures, booklets, catalogs, or calendars)
        B. Please click here to see all of the negotiated rates, discount percentages, and vendor core competencies.
   • Jerry Ross (A00422662)
     Contact Jerry Ross – Email: jr@jerryrossdesign.com, PH: (256) 224-1211, F: (256) 693-7656
        A. 10% off design and consulting services
        B. Free delivery when shipping items within 100 mi. of Alabama A&M University